Knowledgebase: Managing Applications
Application Process
Posted by Margaret Thomas on 12 May 2014 04:30 PM

To approve a student application, you need to complete the following steps.

1. Log in to your GaVS account.

2. Click on Manage Applications on the left side task menu.

3. Select the correct semester in which you want to manage applications.

4. Click on the application queue in the first column where action is required.

5. Awaiting Approval Queue

Approving: You can select one student at a time to approve, or you may approve multiple applications at one time. Please be certain to select the correct student type before clicking to approve.

Denying: You can select one student at a time to deny, or you may deny several applications at one time. You are required to enter a reason for the denial, so make sure the reason is the same for all students if denying more than one at the time.

6. Payment Approval Queue

In this queue you are assigning the payment type for the application(s). You can assign the same payment type to all students by selecting all students in the queue, and clicking the payment type. if students need different payment types, you must select applications individually.

State funded: Available to non-public students if alotted and funds are available.

Student Pays: The student is responsible for making payment for the course. 

Invoice My School: The local school is responsible for making payment since the course will be taken as part of the student's regular school day.

Custom Payment: A third party (i.e. Social Services or charity organization) is responsible for making payment for the enrollment. A contact person as well as mailing information must be entered.

7. Ready To Enroll

Applications in this queue are complete, and ready for you to finalize. You can select all applications at the same time or select individual applications to move to enrollment. Doing this finalizes the application process, and guarantees the student a slot in the course. A student who has an enrollment complete application will gain access to Student Orientation Course when it opens for the upcoming semester, or will gain immediate access if the semester is already open.


Georgia Department of Education