Knowledgebase
Withdrawals and Refunds
Posted by Lynne Whitley on 04 October 2011 04:46 PM

Withdrawal Policy

To withdraw from a course, students should go to the enrollments page and request withdrawal. The facilitator must then approve or deny the withdrawal if the course is taken during the school day. If the course is taken during the school day, the local school determines if the student can be withdrawn from the course. Students can be withdrawn at any point in the semester except during the last five school days in the fall and spring semester. In the summer, students can withdraw until the final exam window begins. All public and private school students must get approval from their local school prior to withdrawing from a GaVS course if taken during the school day fall and spring semesters.

Refund Policy

Fall and Spring Semesters

During the fall and spring semesters, students are eligible for a refund during the first thirteen school days from the date the class is first accessed. Students are not eligible for refunds thirteen school days after the last session start date.

To get a refund, the student must withdraw from a course while eligible for a refund. For state funded seats, students must withdraw within thirteen school days from the date the class is first accessed in order to be eligible to enroll in another course that same semester. The registration period must still be open in order for the student to enroll in another course. State funded seats are limited, so a withdrawal from one state funded enrollment does not guarantee another state funded enrollment.

To withdraw from a course, students should go to the enrollments page and request withdrawal. The facilitator must then approve the withdrawal. If a student is eligible for a refund, the withdrawal process will automatically initiate a refund. There is a $25 processing fee subtracted from the refund amount. Students who have had course access for more than thirteen school days are not eligible for a refund.

Transfer students are eligible for a refund the first three school days where the student has been given access to the GaVS class.

Note that if a student moves from one course to another that is not grounds for a refund. If a request is made to move a student from a full unit AB course to a half credit A or B course, no partial refund will be issued nor will any partial credit carry-over to subsequent semesters.

 

Summer Semester

During the summer semester, students are eligible for a refund during the first 72 hours (excluding weekends) from the date the class is first accessed. Students are not eligible for refunds 72 school hours after the last session start date.

To withdraw from a course, students should go to the enrollments page and request withdrawal. The facilitator does not need to approve the withdrawal during the summer semester. If a student is eligible for a refund, the withdrawal process will automatically initiate a refund. There is a $25 processing fee subtracted from the refund amount. Students who have had course access for more than 72 hours (excluding weekends) are not eligible for a refund.

Note that if a student moves from one course to another that is not grounds for a refund. If a request is made to move a student from a full unit AB course to a half credit A or B course, no partial refund will be issued nor will any partial credit carry over to subsequent semesters.


Georgia Department of Education